FAQs about Zoom security concerns
Is Zoombombing something that could happen to me in a Â鶹´«Ã½ Zoom meeting?
Zoombombing will not happen in a private and properly shared Â鶹´«Ã½ Zoom meeting. Interruptions
can happen in a video meeting if the meeting link and information is published in
a public forum such as Facebook or other media platforms. Posting a Zoom link publicly
is analogous to putting a bowl of one’s house keys in a public place, with directions
to the house. The easiest method to avoid Zoombombing or having any outside person
enter your meeting is to .
How can I prevent a Zoombomb from taking place during my class meeting?
Please read Zoom’s article.
What’s the recommended method for sharing a Zoom meeting link with attendees who are
not Â鶹´«Ã½ users? For example, a meeting event link to prospective Â鶹´«Ã½ students.
Invite non-Â鶹´«Ã½ attendees by using a Google calendar invite with the Zoom link shared
through Google Calendar integration. This method will email the participants all the
necessary connection information while avoiding public display of the Zoom meeting
link.
Is Â鶹´«Ã½ Zoom sending my data via Facebook?
Â鶹´«Ã½ Zoom is accessed using the standard Â鶹´«Ã½ authentication protocol. Zoom did contact
the Â鶹´«Ã½ about a potential issue with Zoom’s login via Facebook on
iOS devices. The personal information (name, address, email etc.) of Â鶹´«Ã½ Zoom users
was never sent to Facebook, and the issue within Zoom has since been addressed with
a software update. For a full explanation please read .
Are Â鶹´«Ã½ users at risk of having their information compromised during Zoom meetings?
Â鶹´«Ã½ IT organizations and Zoom have taken all precautions to protect your personal information.
Users should regularly update their Zoom client and watch Â鶹´«Ã½ publications for announcements
regarding steps they can take to improve their online security. You can also visit
our website for more information and the most up to date status. It’s important to note that
we all can take steps to secure information. Make sure you know who you are sharing
information with over chat, email, and other digital formats.
Are Â鶹´«Ã½ Zoom calls encrypted?
All calls using the Zoom client on their PC/Mac/mobile device are transport level
encrypted. For a straightforward explanation of encryption within Zoom please read: .
What information does Â鶹´«Ã½ Zoom give to my boss or co-workers?
All information shared from Zoom is controlled by the host of the meeting. Zoom meetings are recorded at the host’s discretion and are stored on the cloud under the host’s recordings. Only the host and admin staff (IT admins) can access the recordings. The Â鶹´«Ã½ instance of Zoom notifies every meeting participant via an audio notification when a recording has started, that a meeting is being recorded and will notify anyone joining a Zoom meeting that an ongoing meeting is being recorded. This feature is account-wide and cannot be turned off.
Note that in addition to recording the meeting, a host has the option to save all chat messages, even private ones, during the meeting. This feature is often used during brainstorming sessions and for minute taking during meetings so that participants can view chats later.
Is Zoom safe for me to use?
Yes, Zoom is safe for you to use. As with any online platform, there are steps you
can take to have a safe and secure meeting. The online environment is always changing
and Â鶹´«Ã½ IT at all campus sites is in constant communication with our peers, vendors,
and other agencies to keep abreast of any new developments that may occur. Your security
is very important to us and we take this very seriously. Please read other Â鶹´«Ã½ related
news sources—Cornerstone, Green & Gold and email lists—for important updates, tips,
and suggestions.
As a Â鶹´«Ã½ user what alternative platforms are available to me and do I need to use them?
Why would I use Google Hangouts Meet instead of Zoom?
Â鶹´«Ã½ video conference users have multiple platforms to choose from, depending on the size and scope of their meetings.
Zoom is Â鶹´«Ã½â€™s most robust video conferencing platform. Zoom is excellent for larger and smaller meetings, live streaming, annotation, and meetings that may need to be recorded. Up to 300 may attend a Â鶹´«Ã½ Zoom meeting.
Google Meet is a convenient option, accessible through Google Apps @ Â鶹´«Ã½ Gmail and . This is an excellent platform for smaller, informal meetings. Multiple people can screen share at a time. Meetings can be scheduled through Google Calendar to include a Google Meet. During COVID-19 Google has provided Â鶹´«Ã½ with Enterprise Features that include extending participants from 100 to 250, adding live streaming up to 100,000 participants in the domain, and the ability to record meetings directly to Google Drive.
Blackboard Collaborate Ultra is a convenient conferencing solution accessible from within Blackboard that can be used to deliver one-time or ongoing video conferencing sessions and recordings to attendees, be they students, faculty or staff.
Microsoft Teams is a robust collaboration platform, accessible through Office 365 @ Â鶹´«Ã½. It supports audio and video conferencing, text chatting, file storage, and more. Teams can be used for one-to-one, and group chats, large and small meetings, live streaming, annotation, and meetings that may need to be recorded. Meetings can be scheduled with calendar invitations sent out to participants. Up to 250 may attend a Team conference meeting, 10,000 attendees can participate in a Live event/Webinar; additionally, up to 10,000 people can be a member of a Team.
Other options check with your local IT service desks to explore options they may offer.
Questions about Zoom? As always, your local service desk is here to help!
Â鶹´«Ã½ Anchorage
Technical Support Center: (907)786-4646
Toll-Free: (877) 633-3888
uaa.techsupport@alaska.edu
Â鶹´«Ã½ Fairbanks
Phone: (907) 450-8300
Toll-free: (800) 478-8226
helpdesk@alaska.ed
/oit/get-help/
Â鶹´«Ã½ Southeast
907-796-6400 (Helpdesk)
877-465-6400 (Toll-Free)
uas.helpdesk@alaska.edu